Masters Module has all Forms which work as Master Forms for the DreamSoft ERP. We believe in Masters and Transaction concept where in all Master Data is defined which are only selectable in Transaction Forms. This will eliminate repeated data entries for common data like Products, Clients, Suppliers, Country Names, and City Names etc. All Masters are mainly classified into Geographical Data, Initial Data, Product Data, and Store Data & Ledger.
Masters - Geographical Data
Country Master : Names of All Countries
State Master : Names of All States in Various Countries
City Master : Names of All Cities in Various States
Area/Zone/District : Names of All Area/Zone/District so that Admin can have analysis on the same in combination of City/State/Country
Masters - Initial Data
Terms & Conditions : All Terms & Conditions which are applied to various Sales & Purchase Forms such as Challan, Invoice, Purchase Order etc. are defined here. They can be defined for either Purchase or Sales or Purchase and Sales Dept. Multiple Terms & Conditions can be defined here.
Tax Master : All Taxes which are applied on various Sales & Purchase Forms can be defined here along with the Tax Header and Percentage of the Tax Applicable and the Group/Individual Entry on which is it applicable. Tax Headers can be made from Masters>Ledger>Accounts by Selecting Taxes & Duty as Account Group.
Book Master : This Form is for Creating Multiple Books of Accounts as per the Nature of Business. From Various Book types, Book Names can be given along with the Book Post, Party Post & Round up Account. Also Book Sequence can be defined here. All major Account Books will be created here and given to you.
Agent Master : All Sales/Purchase Agents can be defined here in this form along with their information of Contact and PAN No. etc. Posting Account of Agent can be also selected. Also general Percentage (%) of Commission of the Agent can be given with his Details which will be applicable in all sales and purchases if selected. Here Client / Supplier wise Agent Percentage Broking Commission can also be defined which can be specific to them with different values.
Staff Master : All Members of the Staff can be defined here along with Staff Type Selection.
Transporter Master : All Transporters associated with Company can be defined here.
Currency Master : All different Currencies along with their Conversion Value can be defined here. Only one currency will remain as Base Currency while operating the DreamSoft ERP Application.
Masters - Product Data
Product Category Master : All Product Categories can be defined here along with their Code and Description.
Product Sub Category Master : All Product Sub Categories in various Categories can be defined here along with their Code and Description.
Brand Master : All Product Brands can be defined here.
Unit Master : All Product Units can be defined here.
Product Master : All Purchase and Sales Products in the Company can be defined here. Selection of Category, Sub Category, Brand and Unit will be made under which the Product belongs. Product Type Selection will define whether Product will be Serial No. Related (Parts) or Batch No. Related. Inventory Related Fields like Min. Stock Quantity, Re Order Level, Max. Stock Quantity are given for Reports and Alerts. MRP Rate, Sales & Purchase Rates can be also defined. Selection can be made whether Product is Sales or Purchase or Both. Purchase and Sales Print will allow those Description of Products to be Printed in Challan, Invoice and Purchase Order Documents which are other then Product Name and User Defined. Product Classification can allow Product to be further classified in various Sizes. Products can be also De Activated using the Option so that they don't come up in Transactions in Drop Downs but remain in Database.
Product Classification : We offer you Further 2 levels of Classifications to be defined as per your Requirements.
1- Define Classifications :
Here Two Different Levels of Classifications can be defined like Classification 1 on Product Size and Classification 2 on Product Color. They are user Defined.
2- Classification 1:
After Defining Classifications, all Products can be further classified in Classification 1 Type which is Defined. E.g. same product can be defined many times in the system depending on its size (Classification 1 Type)
3- Classification 2:
Product can be further classified in Classification 2 Type which is Defined. E.g. same product can be defined many times in the system depending on its Color (Classification 2 Type)
Product Rate (Classification) : If user needs to define the Product Parameters like : Purchase Rate, Sales Rate, Minimum Qty, Max Qty, Re Order Level, MRP Rate etc. for many products at a time then he can do that by Searching Products on Category and Sub Category and do it from this form. Individual Product with various Classifications also can be given these parameters instantly.
Product Rate (Branch) : If user needs to define the Product Parameters like : Purchase Rate, Sales Rate, Minimum Qty, Max Qty, Re Order Level, MRP Rate etc. for many products at a time With Respect to Branch that he is currently in, then he can do that by Searching Products on Category and Sub Category and do it from this form. Individual Product with various Classifications also can be given these parameters instantly. Such Parameters can be defined with respect to each branch in each Business Units.
Product Rate (Chart) : If user needs to define the Product Parameters like : Purchase Rate, Sales Rate, Minimum Qty, Max Qty, Re Order Level, MRP Rate etc. for many products at a time ease of Data Entry then he can do so through this form.
BOM (Bill of Material) : BOM will be defined which is nothing but a Menu with many Products associated with it so that for Manufacturing or Consumption, so many individual products need not be selected while in Transaction. Multiple Products can be added to a Defined BOM Name and it can be then used in Transaction. BOM's are defined as Manufacturing or Consumption – If a BOM is Manufacturing BOM then Company will have the Track of the Inventory given for Out Sourcing or else it will be a just Consumption BOM.
Masters - Stores Data
Process Master : All Production Processes which are happening on Production Floor of the Company can be defined here along with their Process Name and Process Sequence No.
Store Location : All different Stores where Products will be monitored for Inventory Purposes will be defined here. Stores can be Internal or External. External Stores are given link to Suppliers for tracking their Inventories of the Unfinished Goods which have been given to them as Outsourcing by the Company. Inventory will be tracked as per each Store Location whether Internal or External.
Masters - Ledgers
Party Category : All Categories to be given to Clients / Suppliers are to be defined here. Many times, Company wants to Group their Clients/Suppliers in various Categories like Normal Clients, Star Clients, International Clients, Important Suppliers etc. This can be used to make such Categories.
Client Master : Definition of Clients of Organization with their Name, Account Group which they belongs to, Party Category, Credit Limit, Credit Days, Billing Name (which can be used for Printing in case client wants), Transporter Associated, Client Company Registration Details, Client Bank Details, Multiple Contact Addresses along with Multiple Contact Persons can also be saved. Active / Deactive Status of the Client is also given in the Form.
Different Images like Certificates can be uploaded on to the ERP along with various Documents related to client can also be uploaded using the given utilities.
Supplier Master : Definition of Suppliers of Organization with their Name, Account Group which they belongs to, Party Category, Credit Limit, Credit Days, Billing Name (which can be used for Printing in case Supplier wants), Transporter Associated, Supplier Company Registration Details, Supplier Bank Details, Multiple Contact Addresses along with Multiple Contact Persons can also be saved. Active / Deactive Status of the Client is also given in the Form.
Accounts : All Bank Accounts of the Company will be defined here. Their Relation with Account Group and Bank Contact details can be defined. Alias feature allows the user to use different name for printing purposes.
Account Groups : All Accounting Groups like Liabilities, Assets, Income (Trading), Income (P/L), Expenditure(Trading), Expenditure(P/L) etc. along with their tree structured Sub Groups and their Sub Sub Groups can be defined with complete user friendly Tree Structure.
Product Rate Contract : If in a Company, Supplier / Client offering Product at a Fixed Rate then that Rate with respect to Products can be defined here in following forms. Also Discounts can be given in a easy to use way.
• Supplier Product Rate
• Client Product Rate
Sales Department deals with registering Enquiry of the Product, Sending Quotation and doing the Quotation Follow ups and sending the goods to Client by making Sales Challans and Invoice. Sales Module has Enquiry, Quotation, Quotation Follow Up, Client Sales Order, Sales Challan, Sales Invoice, Auto Sales Invoice, Order Cancel/Close, Challan Return, and Sales Invoice Return & Sales Service as Sub Modules.
Sales Enquiry : All Enquiries coming from various sources can be entered in the system. Nature of Enquiry, Basic Client Details, and Product Details can be entered.
Quotation : Quotation of Individual Products or Finished Parts with Assembled Items can be made from the system by entering various details like Client Details, Terms and Conditions, Discount Structure etc.
Quotation Status and Follow Up : After sending the Quotation to Client, it can be followed up in the Quotation Follow Up Module along with Reminders and Status of the Quotation can be maintained like Open, Closed, Order Cancel, Order Lost With respective comments and reasons for better Analysis. Various types of Quotations can be made from the System and Print Formats with various permutations and combinations can be derived and achieved from the System.
Sales Challan : This Form is used for issuing products to client on Challan. It can be a Direct Challan or through Client Sales Order. If from Client Sales Order, Pending Quantities to be given to client can be tracked through Sales Challan. Products can be also selected and dispatched to Client Directly.
Sales Invoice : Depending on which Sales Book the admin has created, multiple options of the Sales Book can be viewed on Clicking on Sales Invoice. Series of the Invoice can be maintained accordingly. Invoice can be prepared from one or many challans. Client Name and other details can be selected from Master so that the pending Challans are populated. Agent/Broker Information and Sales Person Info is also populated. Details like LR No., LR Date, Dispatch Through, Document Through, Preparation and Dispatch Date and Time, Transport Details, Product Details, Selection of Terms and Conditions, Tax Structure with Final Discount and any additional plus/minus charges. Final Total and Conversion in Words is auto from the System and Comments can be put at the end. Also Dispatch address can be also populated or mentioned. Various types of Sales Invoice Print Format can also be given.
Auto Sales Invoice : DreamSoft ERP also offers you Auto Sales Invoice Facility so that user don't have to prepare individual Invoices for each Client separately. It can be done in Auto Mode.
Order Cancel/Close : Client Sales Order can be Short Closed or Cancelled from this Form.
Challan Return : If Invoice is not already made then Challan Return Form can be used to take back full/partial Product Quantities from Client effecting the Inventory in store which it comes to.
Sales Invoice Return : If Sales Invoice is already made then this form is used to receive the Goods back from Client. This will effect Inventory as well as Accounts.
Sales Services : All different Services apart from Products to be billed to Client in different Sales Book of Accounts will be entered in this form.
Administration Module in DreamSoft ERP has modules which can be used to control the Company, Business Units and Group, Users Information with True Multi Company Environment and Multiple User Environment.
Company Master : (Parent Company Or Main Company)
Business Unit : Along with different Business Unit Address Details with Taxation Related Details like VAT No. TIN No., PAN No. etc. to be stored in this form. Admin can create no. of Business Units under which the Company is Operating
Select Branch : All Business Units which the User has access to are shown here in the Tree Structure. User as per his access rights can switch from one Branch to another in different business units from this form. Advantage is that User doesn't have to Logoff the System every time he wants to change the Branch.
Users : Here details of the Users can be saved along with their Username and Password and Main Business Unit of the Company to which he/she belongs to. Along with this Admin can give him the access to Other Accessible Business Units which user can access in this System. Also User's Primary Branch can be selected here where he can login and user can change the Branch later as per his Rights given by Admin. Also Group to which a user belongs can be selected from this Screen.
Group Master : Definition of all User Groups like administrator, purchase, sales, stores, accounts etc. will be done by Admin through this form. All Groups can be given access rights in terms of Read, Write, Edit, Delete through individual form selection. Users who have selected access rights can only carry out that respective activity when they login to the System and Access Control can be established onto the users.
Database Backup : Admin/Users can take a Regular Database Backup manually by clicking one Button and all Data from the database will be saved as One File in a particular destination. Regular backup absolutely must to avoid any data losses in case of Server crash.